3 Chapter 2

About this deck

This deck includes 22 flashcards covering writing process, collaborative writing, collaboration, and related concepts. Use it to review key ideas, focus on weak cards, and prepare for your exam with StudyLess.

1. 01

   What is the 'Divide and Conquer' approach to collaboration?

   A large project is divided into sections, and sections are assigned to team members.

2. 02

   What is the 'Specialization' approach to collaboration?

   A large project is divided into sections, and sections are assigned to team members based on their expertise.

3. 03

   What is the 'Sequence' approach to collaboration?

   Drafts of a document are passed from one person to the next.

4. 04

   What is the 'Dialog' approach to collaboration?

   Two writers pass drafts of a document back and forth, often in an editor/writer relationship.

5. 05

   What is the 'Synthesis' approach to collaboration?

   Two writers work side-by-side on a document; it is the most seamlessly collaborative approach and works best when writers are very familiar with each other.

6. 06

   What are the key components of 'Collaboration and the Writing Process'?

   The Writing Team, Planning, Budgeting Time and Money, Communication, and Modular Writing.

7. 07

   What is involved in the 'Planning' stage of the writing process?

   Analyzing the audience, identifying stakeholders and their priorities, and identifying the desired outcome.

8. 08

   What are the key considerations for 'Budgeting Time and Money' in the writing process?

   Identifying benchmarks (deadlines for specific tasks) and managing finances (preparing a budget early and knowing organizational policies).

9. 09

   What are the primary modes of 'Communication' in collaborative writing?

   Face-to-face meetings, electronic mail, computer conference, and groupware.

10. 10

    What is 'Modular Writing'?

    Large documents are broken into smaller, electronically stored elements that can be assigned to different people and assembled into various larger documents.

11. 11

    What are the 'Guidelines for Collaboration' in the writing process?

    Get to know your team, set clear goals and ground rules, use brainstorming for planning, use storyboarding for drafting, agree on a revision process, and use computers to communicate.

12. 12

    What are the roles within 'The Writing Team'?

    Team Leader, Planning Coordinator, Archivist, and Devil's Advocate.

13. 13

    What questions should be addressed during the 'Planning' stage of the writing process?

    What information will make the document successful? Where can that information be found? What tasks are necessary to accomplish the team's goals?

14. 14

    What are the benchmarks for 'Budgeting Time and Money' in the writing process?

    Completion of preliminary research, organization of collected information, planning of graphics, completion of first draft, editing of late draft, document design, and publication of document.

15. 15

    What are the 'Schedule Chart Guidelines'?

    Include only main activities, list activities in sequence, create new formats when needed, and be realistic about the schedule.

16. 16

    What are the key aspects of 'Managing Finances' in collaborative writing?

    Prepare a budget early and know your organization's policies for authorizing and reimbursing expenses.

17. 17

    What are the key elements of 'Running Effective Meetings'?

    Getting to know your team, setting clear goals and ground rules, using storyboarding techniques for drafting, agreeing on a revision process, and using computers to communicate.

18. 18

    What are common problems encountered in meetings?

    Starting and ending too late, unclear purpose, unnecessary attendees, conversations getting off track, dominance by some members, and lack of accomplishment.

19. 19

    What are general 'Guidelines for Collaboration' in teamwork?

    Get to know your team, set clear goals and ground rules, use storyboarding techniques for drafting, agree on a revision process, and use computers to communicate.

20. 20

    What are the distinct contributions of 'Writers' and 'Subject Matter Experts (SMEs)' in a team?

    Writers contribute expertise in document design, writing, and editing, while SMEs contribute technical expertise.

21. 21

    What are the 'Guidelines for Collaborating with SMEs'?

    Use the SME's time wisely, put questions in writing when possible, prepare for interviews and meetings, and treat the SME with respect.

22. 22

    What are the 'Guidelines for Being a Collaborative SME'?

    Keep technical communicators informed, respond to emails and phone calls promptly, prepare for interviews and meetings, and treat the technical communicator with respect.